HRS4R

Human Resources Strategy for Researchers (HRS4R)

 

 

 

The Human Resources Strategy for Researchers

 

The ‘HR Strategy for Researchers’ supports research institutions and funding organizations in the implementation of the Charter & Code in their policies and practices.

The implementation of the Charter & Code principles by research institutions render them more attractive to researchers looking for a new employer or for a host for their research project.

The European Commission recognizes with the 'HR Excellence in Research Award' the institutions which make progress in aligning their human resources policies to the 40 principles of the Charter & Code, based on a customized action plan/HR strategy.

Download the HRS4R procedure chart (52.79 KB)

The HRS4R e-learning module is a video-tutorial with step-by-step technical instructions for organisations on the application process to the HR Award, as well as the steps to pursue for the implementation and award renewal phases. It also includes background information about the Charter & Code, the endorsement procedure, the benefits of obtaining the HR logo, the timeframe for submissions, and much more.

The HRS4R e-learning module complements the Technical Guidelines with visual content and explanations.

Access the e-learning module for organisations

 

504 organisations have received the HR Excellence in Research award.

 

Willing to apply for the HR Award?

Are you in the Implementation/ Award Renewal phase?

 

 

Special information for UK institutions entering the process as newcomers, or switching from ‘The Concordat’ to the HR implementation via the European HRS4R.

Submitting your applications to HRS4R assessment will commit you to implementation under the rules of the strengthened procedure and assessment by international peer reviewers.

 

 

 

 

Visit the Policy Library:

  • Brochures

    Download brochures about the HRS4R in multiple languages

    Brochures

  • Documents

    Find additional documentation and templates on the HR Strategy process.

    Strengthened HRS4R process

HRS4R Events & News

01/10/2018 - 02/10/2018
Austria, Vienna
WORKSHOP in the margin of the MSCA conference (Vienna, Austria) - 1 & 2 October 2018 The workshop addresses universities,...
24/10/2017 - 24/10/2017
Belgium, Saint-Josse-ten-Noode (Brussels)
This event addresses all beneficiaries and potential applicants of H2020 contracts/projects who need to comply with article 32 stipulating the...
07/03/2016 - 11/03/2016
Belgium, Liège
Early November 2015, the 7th EU Gender Summit took place in Berlin.This was a good opportunity to measure how far...

 

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HRS4R Acknowledged Institutions

The "HR Excellence in Research" award gives public recognition to research institutions that have made progress in aligning their human resource policies with the principles set out in the "Charter & Code". Institutions that have been awarded the right to use the icon can use it to highlight their commitment to implement fair and transparent recruitment and appraisal procedures for researchers.

 

 

INTERNATIONAL

LITHUANIA

NORTH MACEDONIA

POLAND

PORTUGAL

SPAIN

UNITED KINGDOM

 

 

HRS4R New Application Modalities

 

Please note that as of 15 May 2018, ALL institutions interested to initiate the application for the "HR Excellence in Research Award" shall use the HRS4R E-tool - the European Commission's official platform, facilitating the management of the HRS4R process.

Enrolment in the HRS4R is voluntary and non-binding.

HRS4R implies a long-term commitment throughout many years, including joint efforts and coordination with various internal and external stakeholders. It is nevertheless a rewarding process as it ensures institution's transition from progress to quality, in terms of the implementation of the 40 principles of the Charter and Code.

For detailed information regarding the application process, please consult the technical guidelines below. Further questions should be addressed to the functional mailbox RTD-CHARTER@ec.europa.eu

Download the Technical Guidelines for the Initial Phase (1.95 MB)

The HRS4R e-learning module for Organisations is a video-tutorial platform with information and step-by-step instructions on the application and award process. It also includes background information about the Charter & Code, how to endorse it, the benefits for your organisation and a complete set of instructions that will guide you through the entire process.

Access the e-learning module for organisations.

 

After the successful submission of the "HR Excellence in Research" award application, the institution proceeds to the next level of the process, which consists of two separate steps:

It is performed by the European Commission and it is intended to validate an application in terms of its compliance with the application procedure. The check has nothing to do with the quality of the data provided, but with the quality of application as a whole and written in English, as suitable or not for assessment.

The institution will be informed if the application is compliant and has passed the administrative eligibility check within 4 weeks after submission.

If the application is considered non-compliant, the institution will be required to update it based on the feedback provided by the European Commission, within 2 months.

 
 

 

 

 

 

After the “HR Excellence in Research Award” is granted, the participating organisation must document progress and quality of the actions and accompanying measures (such as embedding the HRS4R process into their current policies and practices).  

The organisation must submit to the European Commission an Internal Review on how its Action Plan has been implemented. The first Internal Review must take place within 24 months after the award was acknowledged (for Interim Assessment). The second Internal Review will be performed within 36 months after the outcome of the Interim Assessment. The HRS4R process will continue in a cyclical way, with new Internal Reviews every 36 months for Award Renewal (alternating the organisation of site visits).

Starting 20 September 2018, ALL institutions enrolled in the Implementation and Award Renewal processes of the HRS4R procedure can use the HRS4R E-tool for reporting purposes.

The HRS4R e-learning module for Organisations is a video-tutorial platform with information and step-by-step instructions on the application and award process. It also includes background information about the Charter & Code, how to endorse it, the benefits for your organisation and a complete set of instructions that will guide you through the entire process.

Access the e-learning module for organisations. 

What phase is your institution in?

Check the specific process flows for details about responsibilities and timelines.

 

 

 

 

Preparing the Internal Review for the Implementation or Award Renewal Phase?

Secure your access to the HRS4R E-Tool.

The purpose of the Internal Review is two-fold. It allows the participating organisation to assess own activity and report on the status of achievement for each of the actions previously planned, alter actions or timing of actions if necessary, also to create new actions for the upcoming years.

If the deadline for the Internal Review is approaching (at least 3 months before), the institution should contact RTD-Charter@ec.europa.eu for assistance regarding access to the HRS4R E-tool and online management of the reporting process.

After the successful submission of the Internal Review using the HRS4R E-Tool, the institution proceeds to the next level of the process, which consists of two separate steps:

 

 

The assessment of the application is the second step of the External Assessment phase and can only be initiated if an application has passed the administrative eligibility check.

Each application will be assessed by one (in Interim) or three (in Award renewal) expert(s)/individual peer reviewer(s), ideally the same involved in the previous assessment phase(s).

The expert(s) use(s) standard templates and criteria for all applications in order to ensure fair treatment for all institutions.

N.B: The template used by the assessor(s) can be downloaded from the Policy Library. It is strongly recommended to look into it carefully before submitting the Internal Review, in order to make sure every specific requirement has been considered.

At this stage, progress and quality of the actions and accompanying measures (such as embedding the HRS4R process) are assessed by the expert(s).

The assessment at this stage consists of a detailed assessment followed by recommendations.