FAQ on taxation

Leaving Europe | Departure conditions/formalities | Germany


On principle, only employers who have an establishment or representation in Germany are required to run a PAYE scheme. If your research institute is not represented in Germany the researcher is responsible for paying his or her own income tax.


According to the relevant double taxation and social security agreements, on principle, taxes and contributions are payable in the country in which you are employed, i.e. in the USA. However, there are exceptions in matters such as pension schemes for those posted abroad by German employers and taxes on periods of less than 6 months.


According to the German-American double taxation agreement, the right of taxation lies with the state of residence, i.e. Germany. The USA would only have the right of taxation if a second office or laboratory were set up for you in the USA and you were to carry out contract research there, too.


In principle, the American-German double taxation agreement, the Belgian-American double taxation agreement and the German-Belgian double taxation agreement assign the right to tax income from employment to the country in which the work is carried out. Exceptionally, however, these agreements grant the country of residence the right to tax in the case of a research stay undertaken by a university professor or teacher, if the stay does not last more than two years. In the case of the USA, there are further conditions: the research stay must be undertaken at a recognised teaching or research institution and must be for the public good, rather than being primarily in the interests of a private person or company.

In the case in hand this means that:
  • Germany does not have the right to tax income as the academic employee will not be resident there nor working there during the stay.
  • Belgium has the right to tax income if the academic employee is classified as a university professor or a teacher in the USA, if the research institution is officially recognised there, if the research is undertaken for the public good and if the main country of residence is Belgium. Belgium would not be considered the main country of residence if the residency in the parental home is only pro forma and the centre of vital interests is actually transferred to the USA during the stay.
  • If one of the aforementioned conditions is not met then the USA, as the country of employment, has the right to tax.


First of all, it must be decided whether the amount paid by the employer is judged to be a fellowship or wages in terms of American and German tax law. According to the German-American double taxation agreement, on principle, fellowships are exempt from taxation during the period spent in the USA. Wages have to be declared for tax in the USA on principle. However, in exceptional cases, the right of taxation may lie with the German side if the employee is a school or higher education teacher, if he/she is staying at a recognised university, institution of higher education, school or other teaching establishment, or a public research institute, or another institute for research work in the USA for the purpose of continuing his/her studies, carrying out research work, or employment as a teacher, and if the stay in the USA is restricted to a maximum period of 2 years and the work there is considered to be in the public interest.

With respect to the return phase, German tax law obtains. German tax law does allow for tax exemption for fellowships providing certain conditions are fulfilled regarding who has made the award, the way the award has been made as well as the amount and the objective. Wages have to be declared for taxation.


In many host countries you are eligible for tax relief on fellowships just like in Germany. Furthermore, most double taxation agreements include a regulation that certain fellowships from foreign sources are not liable for taxation in the host country.


Many, but not all double taxation agreements Germany has concluded with other states include special regulations exempting certain teaching and research activities that are carried out over a restricted period of time from taxation in the country in which they are carried out, or allocating the right of taxation to the country of domicile. In most agreements the special regulation only applies to a stay lasting no longer than 2 years. Incidentally, the various special regulations differ significantly so that it is not possible to make any across-the-board statements; each agreement has to be examined individually: in some cases, the taxpayer must be a teacher or higher education teacher, in others not.

There are differing criteria determining which teaching and research activities and which institutions are covered by the special regulation. In some cases, the special regulation only applies to emoluments not originating in the country in which the work is carried out. Whether teaching or research activities are covered by the special regulation should be discussed individually with the tax authorities responsible at the beginning of the stay abroad. They will examine whether the pre-conditions for applying the special regulation have been fulfilled. If they have, tax exemption will be confirmed and it will be determined to what extent income tax will be deducted in the country of domicile rather than in the country in which the work is carried out.

Tax exemption notwithstanding, some countries require tax returns to be submitted. In the context of the income tax return the proportion of income covered by the special regulation must be specifically declared.


According to the German-British double taxation agreement, salaries have to be taxed in the country in which the work has been carried out. If the work is carried out both in Germany and in Great Britain, the salary has to be divided up in relation to the number of working days spent in the two countries and the relevant proportion then taxed in the respective country. As the place of residence, Germany, on principle, also has the right of taxation for foreign income. However, on proof of having paid a proportion of tax in Great Britain, you will be granted tax exemption at the same level.

 

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